Run glossary

Manager users in the Advanced Authors role can run a glossary to list words not found in the Panviva database dictionary.

Running the glossary is an easy way to check content for spelling errors.

When the folder tree is displayed:

1. Select the folder on which to run the glossary.

2. Select Details & Actions > Miscellaneous > Glossary.

3. Click Export.

   A .csv file is generated in Background tasks.

4. Click .

5. Select Background tasks. The Background tasks window displays.

6. Locate Export Glossary It should be listed at the top of the background task list. .

7. Click .

8. The options for the task display:

   1. Click Download.

   2. Navigate to the location to which to save the file.

   3. Click Save.

      Manager saves the .csv file and the Background tasks window displays.

9. Click Close.

   The window closes.

Review glossary .csv file

You can review the file using Microsoft Excel.

Note: You must have Microsoft Excel on your system to open in Excel.

Open Excel, then:

1. Navigate to the saved .csv document.

2. Open the .csv document.

3. Review the following fields:

Field	Description
Word	The words not found in your Panviva database dictionary for the selected document folder.
Count	The number of times the word is found.
Documents	The document IDs in which the word is found.

Add words to dictionary

From within the Panviva Manager, display the Document Management view.

1. Find a document Search by the document ID number shown in the .csv file containing a misspelled word.

   1. Complete the following fields:

      Field	Instruction
      Find	Select ID.
      Search	Type the ID number.

      The document displays.

   2. Open the document.

2. Locate the misspelled word(s) The word displays with a red line beneath it..

3. Click the word. A list of suggested words displays.

4. Select either:

   1. The appropriate alternate word; or

   2. Learn word.

      Note: If you select Learn word, the word is added to your dictionary.

5. Repeat this task until all words are corrected or learned.